Helping at LEG events
No pencillor – no test. Pencilling is a very important job at dressage – second only to the judge beside you. As a pencillor you are required to record the judges’ comments and applicable scores against each movement on the test sheet. There are standard abbreviations which make it much easier to record at speed. This guideline breaks it all down for you.
There is information you will need to include at the top of the score sheet that is important at the scorer’s end – things like riders name, horse name, their number, the judges name, whether they are Jnr, Snr or Mst.
Alert the judge to any missed scores as quickly as possible and keep the sheets together ready for collection by the runners.
Pencilling can be a very valuable job and you have the opportunity to watch tests from the judge’s eye – and there’s normally a bit of cake thrown in for good measure!
After you have signed in at the office for your running job you will need to head out to the main arena and collect score sheets from each car. Always collect sheets between tests and after the judge has finished writing their comments. It is polite to approach the vehicle from the passenger side.
Keep the sheets together and return them to the scorer’s hut. Sometimes there may be issues with a test sheet and you may be asked to run it back to the judge’s car to have fixed. If you are running during the morning tea, you may be asked to run the morning tea out to the judges too.
Keep running tests until the timeslot is over.
Again, without scoring there is no result. The scorers job is not as difficult as it may appear – the most difficult thing is remembering where you are up to in calculating the scores when there is disruption in the hut.
The spreadsheet is very easy to use and enter the scores into and is fully automated – you don’t need to be a computer whiz to score but attention to detail helps.
If youre interested in helping in the scorer’s hut – you can always start with helping manually calculate scores before they are entered into the computer. If you can use a calculator, you can score!
The more people we have trained on scoring allows the regular scorers to get out and enjoy a LEG day and even speeds up the time in which tests and results can be made available.
Plus it’s the only place on the grounds that is air conditioned and always comes with treaties!
Gear check is another one of those jobs that must be done and doesn’t have to be a difficult one. Again, attention to detail is important here. If you’re concerned about what to look for, check out the EA guidelines (with pictures). For a LEG day remember the basics – white/light jods, collared shirt, number on both sides, gloves, appropriate boots, appropriate helmet and legal whip length. Not sure if a bit or spur is legal –there are lots of members who are well versed on gear check and are happy to help.
The gear check person needs to make sure they are marking off the riders as go through gear check to compete and it is very helpful to the scorers if they are marked off after the completion of their test too.
Gear check is fun and a great way to get to know the members and their steeds!
Naturally, a senior first aid certificate is required to undertake the role of first aid. The green first aid box is normally held at the green LEG trailer, however can be held at gear check. In the event of an incident your training will take effect and following an incident, you may be required to complete an incident report form.
For ease of access, it is best for the First Aid officer to remain around the gear check area where they have eyes on the main arena, warm-up and accessibility to the indoor.
If you have volunteered to provide morning/afternoon tea for the judges – thank you!
Your morning tea should be something that is easy to eat in the car and not leave the judge with dirty/sticky fingers or crumbs all over their clothes and car. If you can wrap the items individually that helps with hygiene as lunch boxes are packed at the start of the day. Bring your morning tea to the scorer’s hut in the morning and pop in the fridge.
To ensure we don’t over cater it is best to allow enough food in your morning tea offering for about 5-6 people. This normally looks after 2 cars and leaves a little snack for the judge to nibble on later – and remember – a well fed judge is a happy judge = good scores!
Thank you for helping! Many hands make light, enjoyable work.